The Annual Load Book was designed by a 3rd generation owner operator with serveral years as both a fleet owner and an owner operator. It has been my experience that you have to know what you are doing first to be able to stay on top of your program and not wake up one morning out of business. The Annual load Book is a tool that helps me stay on track.

Take control of your business 3

Taking control of your business requires more from you than just getting from "A to B". In today's world where most drivers are finding out that they are spending 300 to 320 day a year out in order to make their program work out to pay for all of the payments.

Without some idea as to what you need to make this task becomes perilous at best. All of the years that I have been driving, the one question that most owner-operators and particularly lease purchase drivers can not answer is how much do I need.

Most loads pay by the mile and weight loads can be easily converted to a mileage rate. So by using this method an owner-operator can find out what the cost per mile is. With that number in mind, you will now know the running mile revenue that you require will be.

The first thing that you must do to find the cost per mile is to stop and think about what you want your truck or trucks to pay for. Examples would be all of the truck operating expenses, wages for the drivers including you, and a reasonable profit and a maintenance fund. It is whatever you want this truck to pay for. Then divide the miles that you average and come up with the cost per mile. Now use this number when you are talking to the people you get your loads from. Now not every load needs to be over that cost per mile, however, the average of the running mile revenue does need to be as high or higher than the cost per mile you came up with.

You need to come up with a way to track these expenses and load revenue in order to stay on top of these numbers as best as you can. You use whatever method works for you because it not how you track the numbers but that you do it consistently. The AnnualLoadBook App is what I used to track my load and expense information. I made the app after 30 years of tracking my expenses and keeping a load book from pocket notepads to using an excel spreadsheet.

 Happy Trails

Jack Bates

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